A Movement Authorisation is the system term for an approval or permit to move material from one location to another, in the KPMG Origins system this can be applied for via the Movement Authorisations button on the home screen and side bar as below.
1 - To create a new Movement Authorisation select the ‘Movement Authorisations’ button from the home screen, this will bring you to your list of current Movement Authorisations.
2 - Click on ‘Create Movement Authorisation’.
3 - Select the pick up state and drop off state from the drop down menus.
4 - The Material ID field will now appear, click on this to bring up a list of trackable wastes and select which one you would like to use - you can also start typing the name or NEPM code of the waste to quickly find it.
Note: If you are creating an interstate movement you will see two Material ID fields, one for each state. Once the origin state material is entered then select the second material search box which is for the destination state, when you click in the search box a recommended material code and description will appear below, select this. Note this may differ slightly to the origin state material code.
5 - If you would like to hide the material generator and pick up details from the receiver select Yes in the Commercial in Confidence section, otherwise leave as No. Then click continue.
Note: The Commercial in Confidence toggle will dictate if the certified receiver of the material will be able to see the details of the material generator or pick up location, if the consignor of the movement is also the generator of the material, then their details will be hidden too.
6 - The Movement Authorisation has now been created. The next steps will involve adding information into the Movement Authorisation and submitting this for certification.
The summary page above displays the key information and status of the Movement Authorisation. The status will update as the various steps of the Movement Authorisation Process section are completed.
Note: The fields of information required throughout the Movement Authorisation Process and the participants that can edit them may differ depending on the jurisdictions involved. The type of participants involved in a movement authorisation are:
Creator - The applicant of the movement authorisation.
Pick up state regulator - Regulator of the state that the material is collected from.
Drop off state regulator - Regulator of the state that the material is received.
Certified Receiver (Only applicable in some states) - Organisation receiving the material.
7 - Select the ‘Add Details’ button located next to the first step in the Movement Authorisation Process section.
Note: As the steps of the Movement Authorisation Process are completed by the relevant participants, the status of the movement authorisation will update:
In Progress - this the stage where the creator has created the movement authorisation and is currently populating it with information.
Pending Approval - Information has been submitted to certifying organisation.
Approved / Refused - certifying organisation has approved or refused the movement authorisation.
Withdrawn - Creator/Applicant has withdrawn Movement Authorisation application while it was in the pending approval stage.
Cancelled - Creator/Applicant has cancelled creating the Movement Authorisation while it was in the In Progress stage.
Please also note that steps of the Movement Authorisation Process must be done in sequential order as they appear in the system. Steps that have a greyed out "View" button next to them are ones that you do not have permission to edit.
8 - The first of a series of forms will appear that you should complete in order to finish this step, you can see how many forms are in this step by looking at the progress bar at the top of the screen.
9 - Once you have finished this step you will be able to progress to the next two steps if you are a certified receiver, and after completing these two steps the Movement Authorisation will be submitted.
However, if you are not the certified receiver of the Movement Authorisation, you will need to wait for the certified receiver to complete the final two steps.
If the Movement Authorisation is for Interstate movements, then an extra regulator review step is added after step one - this step can only be completed by the state regulators involved in the movement, and must be completed before the rest of the movement is finalised.
10 - Once the movement authorisation has had all steps submitted then it will show as an 'Approved' Movement Authorisation and you will be able to create movements from this using the blue "View & Create Movements" button
How to Add Supporting Documents to the Movement Authorisation
How to Add Supporting Documents to the Movement Authorisation
Depending on your role in the movement authorisation application you may want to upload supporting documents to attach to the application. You can do this by selecting the "Documents" button on the summary page as indicated in the image above, this will bring you to a documents list page where you can view already uploaded documents to this movement authorisation and add new ones.
To upload a new document select the blue ‘Add Document’ button.
You can opt to indicate what type of document you are uploading and write a description for it, then either drag and drop the file from your computer, or click anywhere in the greyed out area that says "Drag and drop or browse for a file" to launch your computers file manager where you can select the file.
Note: Any files uploaded to the document section will be visible to all participants of the movement and if pick up and generator details are present on these documents these will not be hidden by the commercial in confidence setting even if applied to the movement authorisation.