With the release of Multiple Waste and Milk Run Pick Up feature approaching on the 8th December 2024, there are important things you need to know about your existing Movement Authorisations. Please read the below information carefully to understand what you must do with existing Movement Authorisations, and those of different statuses.
If you have Movement Authorisations created prior to 8th December that have either:
No pick up location specified OR
Multiple pick up locations specified
You will need to create new Movement Authorisations to take advantage of the new Multiple Waste and Milk Run Pick Up functionality. You can continue to use existing Movement Authorisations to create Single Pick Up/Material Movements.
Movement Authorisations created prior to 8th December with No Pick Up locations:
You will continue to be able to create Movements from these Movement Authorisations, however you will only be able to create Single Pick Up/Material movements
We suggest you create a new set of Movement Authorisations that cover Multiple Waste and Milk Run Pick Up materials using new functionality.
Note: For those movements you will no longer be able to utilise the ‘grouped action’ functionality as this has been superseded by the support for Multiple Waste and Milk Run Pick Up Movements and Movement Authorisations
Movement Authorisations created prior to 8th December with Multiple Pick Up locations:
You will continue to be able to create movements from these Movement Authorisations, however you will only be able to create Single Pick Up/Material movements
We suggest you create a new set of Movement Authorisations that cover Milk Run Pick Up materials using new functionality.
Note: once again for these Movements, you will no longer be able to utilise the ‘grouped action’ functionality as this has been superseded by the support for Multiple Waste and Milk Run Pick Up Movements and Movement Authorisations
Types of Movement Authorisations available before 8th December:
All Movements and Movement Authorisations are limited to Single Pick Up Location and Single Material ID.
Note: After the release of Multiple Waste and Milk run Pick Up on 8th December, all existing Single Pick Up and Single Material ID Movement Authorisations will function as usual. You will still be able to generate Movements from these Movement Authorisations so long as they remain Single Pick Up and Single Material ID.
Types of Movement Authorisations available after 8th December:
Single Pickup & Material - a single material ID collected from one location and dropped off to one location.
Milk Run Pick Up - a single material ID collected from multiple locations and dropped off to one location.
Multiple Waste Pick Up - multiple material IDs collected from a one pick up location and dropped off to one location.
Please read the below questions and answers carefully as these scenarios will probably apply to your organisation.
Question - Am I able to copy any Movement Authorisations created before the 8th of December update?
Answer - No. You will have to create a new Movement Authorisation and fill out the same details. This is because the old Movement Authorisation does not have a pickup location and the new Movement Authorisation will require one.
Question - What will happen to my APPROVED Movement Authorisations that were created before the Multi Waste and Milk Run Pick Up release?
Answer - no significant changes. You will still be able to generate Movements from those Movement Authorisations but they will be limited to Single Pick Up & Material.
Question - What about IN PROGRESS Movement Authorisations that were created before the Multiple Waste and Milk Run Pick Up release?
Answer - IF the created Movement Authorisation has the pick up location fields entered, you will be able to continue creating the Movement Authorisation and generate Movements once approved. However, you will **not** be able to create Milk Run Pick Up Movements or use this Movement Authorisation for Milk Run Pick Up purposes.
Note: you will not be able to add more Materials for this Movement Authorisation. Cancel and create a new Movement Authorisation.
IF the created Movement Authorisation does not have the pick up location selected after the December 8th release, you can enter multiple pick up locations as you complete the sections and steps within the Movement Authorisation.
Question - After the 8th of December release, if I create a copy of a Movement Authorisation that I created before the release, can I change it to Multiple Waste or Milk Run Pick Up after copying?
Answer - no. You will need to create a new Movement Authorisation and select either Multiple Waste or Milk Run Pick Up upon creation. This is because the new copy will copy over the locations and the workflow associated to the old Movement Authorisation and will not be able to create a Milk Run Pick Up and Multiple Waste Movement Authorisation.
Question - Can I use Movement Authorisations created before 8th December?
Answer - Yes, you will be able to use all Movement Authorisations to create Movements if they are Single Pick Up & Material.
Question - How can I use a Movement Authorisation that was created before 8th of December and is currently in ‘Approved’ or ‘In Progress’ status?
Answer - You can continue the process of completing your ‘In Progress’ Movement Authorisation until it is approved. You will have to add Pick Up and Drop Off Location to it.